Initial Booking and Booking Form:
Initial booking should be emailed no later than 10 working days before the meeting, indicating either the choice of ‘meal of the week’, or the selection from the Masonic Dining/Luxury Dining menus.
Final numbers with any dietary requirements must be received with your final booking form, no later than 3 full working days prior to your event. Please note our preferred message of communication is electronic means.
Menu alternatives:
a) Notification of any menu alternatives must be received in writing at least 3 full working days prior to your function day.
b) Cardiff Masonic Hall reserves the right to charge for any extra requirements.
c) Menu alternatives requested post the aforementioned period will be charged additionally.
d) Vegetarian, coeliac, dairy-free and other dietary options are offered at no extra charge if booked in advance.
(NB: working days are Monday to Friday 9:0am to 5:00pm excluding Bank Holidays)
In the event of a Ladies evening booking, a 25% deposit based on estimated numbers will be required on booking either by BACS payment or to the office in person.
Minimum numbers:
The minimum number charged for an event at Cardiff Masonic Hall is 30 x Menu price, in the event the lodge meets in isolation. If your numbers go up by more than 10% of your approx. number a surcharge may need to be imposed. If you do have an increase we will endeavour to supply your extra guests with the same menu whenever possible.
Late Bookings:
The Chef has agreed that before any Masonic meeting opens, (prior to 6pm) on the day, we will allow up to 5 extra guests to be added to your function. This information needs to be conveyed to our FOH Manager for the chef to deliver. Every effort will be made to provide the same meal for these guests but an alternative maybe be necessary which will be communicated to you.
Prices:
All prices quoted in this pack are including VAT. Cardiff Masonic Hall reserves the right to review and alter the prices without notice.
Cancellations by client:
Ladies Events – within 30 days of event 50% of estimated dining numbers (excluding beverage)
Ladies Events – within 14 days of event 100% of estimated dining numbers (excluding beverage)
Masonic Dining – within 14 days of event 50% of estimated dining numbers (excluding beverage)
Masonic Dining – within 7 days of event 100% of estimated dining numbers (excluding beverage)
Cancellation by Cardiff Masonic Hall:
The Company reserves the right, at any time and on any notice and without responsibility or liability to cancel any booking, should the Company deem such action necessary by reason of shortage of food supplies, strikes and/ or other industrial disputes or any other unavoidable occurrence outside the control of the Company.
Property of clients and visitors:
The Company accepts no responsibility for the goods of clients and visitors, who are requested to ensure that their own insurance provides them with appropriate cover. The Cloakroom is provided for clothing and cases for the convenience of patrons but without obligation on the part of the Company.
Wines & spirits:
Alcohol for general consumption may not be brought in to Cardiff Masonic Hall by any persons.
Rooms allocation:
We will allocate you a banqueting suite, which will depend on your numbers and functionality for the business. However, we do reserve the right to change this within 24 hours of your event.
Meetings:
All meeting times must be agreed prior to your masonic function with the Company, when booking is made.
Dining Times:
All dining meetings need to vacate the dining rooms by 22.30 on the day of their event. Dining times staggered in 20-minute slots between each function dining. Dining times are allocated on a first come first serve basis. The last dining time available is 20.30.
Linen:
Tables are laid with banqueting roll and paper serviettes at no charge unless linen is ordered. Linen prices:
- White round or rectangular tablecloth: £3.60 per tablecloth.
- White napkins 80p per cloth.
Settlement of accounts:
All accounts must be pre-paid or at the very latest paid on the evening of the event. The account for the meal will be presented for full payment at the end of the event. If payment is not received on the night Cardiff Masonic Hall reserves the right to charge a nominal admin fee for late payment. Should there be any items in dispute, please settle the undisputed amount outlining any such disputed items.